Position title
Corporate - Executive Assistant to the President and CEO
Who are we?

5280 Print & Design offers small businesses everything they need to market their business. We offer high-quality printed marketing materials, promotional products, and marketing services such as copywriting, design, websites and postcard mailing.

We are looking for team members to join our corporate expansion in Thornton, Co. We offer day shift positions. Our benefits package is available to all team members on the first day of employment, including the 401K, with Company matching. Our positive work environment also includes the opportunity for growth.

Description

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.

The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities
  • Manage CEO’s calendar and coordinate appointments and meetings for business and social calendars
  • CEO travels internationally and at times communication that is not during normal business hours may be needed. Must be comfortable coordinating with EA’s globally and be able to professionally manage requests from senior managers and directors around the world.
  • Organize and maintain CEO’s contacts including telephone numbers, email addresses, and business addresses
  • Track data, organize passwords, contacts, codes, manage phone accounts (i.e. activate/deactivate International usage plans as necessary), etc.
  • Create computer/filing systems and handling phone/email inquiries
  • Coordinate travel and hotel reservations, create travel packets and itineraries, administer CEO expense reimbursement
  • Prepare reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software
  • Assist CEO with preparation of presentation materials for Global CEO, Company Communication, and Board of Director meetings
  • Help maintain and update systems for the company including phone system, Zoom, and act as primary coordinator with IT help desk
  • Coordinate regular all company and sales meetings, assist in mailing to field or PR efforts as needed
  • Primary coordination for all suppliers relative to office management (Cleaning, IT, Building Management, Supplies ordering, food service and office coffee for office)
  • Significant computer work including typing and data entry
  • Ability to lift 25 pounds
  • Occasional travel to support CEO in logistics management of corporate meetings.
Qualifications
  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multi-task and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
Education
  • High School degree; additional qualification as personal assistant would be considered an advantage.
  • College Degree or equivalent experience
  • Technical, software specific or other continuing education is a plus Expectations & Development:
Job Category
Corporate
Department
Administration
Job Location
Denver, CO
Experience

5+ Years

Base Salary
$41,000-$74,000
Exemption
Exempt
Working Hours
M-F (9:00 am - 5:30 pm) Weekends OFF (Unless traveling with company)
Date posted
August 4, 2022
Valid through
August 3, 2022
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Position: Corporate - Executive Assistant to the President and CEO

Thank you for exploring opportunities with 5280 Print & Design! We are thrilled you have chosen our company as a preferred place to work and grow in the position of Executive Assistant to the President & CEO. What’s next? If we decide to move forward you will receive a request for a phone interview.

Thank you again for your interest in joining our team.  We wish you the best of luck in your career search.